Tips to Make Evernote Your Personal GTD Assistant

evernote search

My saved searches

I just discovered the true power of Evernote. Instead of just being a place to jot down notes, diary entries, phone numbers, etc., it is becoming my personal Getting Things Done (GTD) assistant. I just add an actionable task as an individual checkbox with special tags. Ta-Da!evernote checkbox

Thanks to detailed instructions by Ruud andMalc, anyone can figure out how to set up saved searches to match their personal needs: time, place, projects, etc. I recommend adding them to Shortcuts to make it easier to access and jump between. I also modified some of Ruud’s key tags by eliminating the @ unless it’s a place or person.

The saved searches have allowed me to organize my day by what I truly need to accomplish AND the smaller items that often get pushed aside just by clicking on the 5 or 15 minute search. The key is checking in on a daily and weekly basis to move items from waiting for (someone), projects, and someday into next actions.

Best part? You can still use Evernote as an organizing platform for everything else!


Allen, D. (2001). Getting things done: The art of stress-free productivity. New York: Penguin.

Malc. (2013, February 27). Time management made really easy #GTD + #Evernote [Web log post]. Retrieved from

Ruud. (2009, September 27). Evernote GTD how to [Web log post]. Retrieved from